Planning an event is easier when you understand exactly what your rental pricing covers, and that's what this guide is here for. At Sundance Events, we make delivery and setup simple and transparent for hosts across Arlington and the greater Dallas–Fort Worth area. As a fully insured Texas LLC, we include delivery and setup in your pricing, so you can budget with confidence. From LED games to dance floors and mobile bars, we handle the logistics of your event rentals in Arlington, letting you focus on your guests while we take care of getting everything there.
Understanding Delivery and Setup for Your Arlington Event
As a trusted party equipment rental service, Sundance Events makes delivery and setup central to what we offer. We're a fully insured Texas LLC serving Arlington and the surrounding Tarrant County area, and our goal is to make outfitting your venue simple. When you book your event rentals in Arlington, TX with us, our team handles the transport and installation, so your equipment arrives ready before your guests do.
Understanding how delivery works helps you plan with confidence and avoid surprises. Across the Dallas–Fort Worth area, hosts rely on our dependable service to take the stress out of logistics. Instead of hauling and assembling gear yourself, you can let us handle the heavy lifting. This guide breaks down what's included, when extra fees may apply, and how to get an accurate quote for your celebration.
What's Included in Our Delivery and Setup Pricing
Transparent pricing starts with knowing what your quote covers. At Sundance Events, we include delivery and professional setup in your rental price, so we handle the essentials from the moment you book your Arlington event.
Delivery and Setup Are Included in Your Price
Our rental prices include delivery and setup, so you won't face separate charges to get your equipment on-site and ready. This all-in approach makes budgeting straightforward and removes the guesswork from planning. When you book with Sundance Events, transporting and installing your rentals is simply part of the dependable service we provide.
On-Time Delivery and Professional Setup
We take pride in on-time delivery and professional setup, so your rentals are ready before guests arrive. Our team carefully positions and installs each item, ensuring your event starts smoothly and on schedule. This reliability lets you focus on hosting instead of worrying about logistics on the day of your celebration.
Remember, Prices Don't Include Sales Tax
While delivery and setup are included, please remember that our prices do not include sales tax. Sales tax is added separately to your final total, so keep that in mind as you plan your budget. Knowing this upfront helps you avoid surprises and plan your Arlington event with complete clarity.
When Additional Delivery Fees May Apply
While delivery and setup are included in your pricing, additional fees may apply for areas farther out from our standard service radius. These extra charges depend on how far your event is beyond our usual coverage area. As a transparent event rental company, we want you to understand this upfront so there are no surprises when you receive your quote for a location outside our core service zone.
The reason for these fees is simple and honest. Traveling farther can require extra time, fuel, and sometimes an additional truck and labor to deliver and set up your rentals properly. Because these costs can vary, we recommend reaching out for a current quote if your event is outside our standard area. That way, we can give you an accurate figure tailored to your specific location and needs.
Delivering Beyond Our Standard Service Area
If your event falls beyond our standard service radius, don't worry—we frequently deliver even farther out. We can usually make special accommodations to suit your event and your wallet, so distance alone won't stop us from helping you host a memorable celebration. Just let us know where your event is located, and we'll do our best to work out a solution that fits both your plans and your budget across the region.
We do want to be upfront about travel costs for distant locations. Due to rising gas prices and the possible need for an extra truck and labor, travel fees can be quite high for events far outside our usual area. For that reason, please call our office for a current quote. This ensures you receive accurate pricing and helps us plan the right delivery for your specific event.
Our Order Minimum and How It Works
Our delivery and setup service is designed around a simple order minimum. Once you meet our order minimum, we handle the delivery and setup of your rentals, so you can focus on throwing the best party or event you can imagine. This approach lets us serve hosts efficiently while ensuring every delivery is worthwhile, dependable, and worth the trip to your Arlington venue or a neighboring city.
Meeting the minimum is easy given the variety we offer, from LED games and dance floors to mobile bars, tents, and concession machines. By combining several items into one order, you not only reach the minimum but also create a more complete, cohesive setup for your celebration. Whatever your event type, our team is ready to deliver and set up your rentals so everything is in place and ready to enjoy.
How to Get an Accurate Delivery Quote Online
Getting a quote with us is fast and easy through our online system. As a dependable event rental provider, we've simplified the process into four straightforward steps you can complete anytime, day or night.
Step 1 — Request a Quote Online (24/7)
Start by clicking "Request a Quote" on our website to begin your order. Our easy 24/7 online system lets you browse and plan whenever it suits you, so you're never waiting on business hours. This first step gives you a fast, transparent quote tailored to your event and the items you're considering.
Step 2 — Choose Your Event Date & Time
Next, select the date and time of your event or party. This helps us confirm availability for your chosen items and reserve them for your occasion. Because our equipment books up quickly, locking in your date early is the best way to secure the specific rentals you want for your celebration.
Step 3 — Select & Add Your Items
Then browse our available inventory and add your favorite pieces to your cart. Mix and match dance floors, mobile bars, arcade games, tents, and concession machines to build the perfect lineup. Combining items also helps you meet our order minimum while creating a cohesive look for your event.
Step 4 — Pay a Small Deposit to Confirm
Finally, pay a small deposit based on your quote to lock in your reservation. Please note that we don't confirm your booking until we receive a deposit, so this step secures your items and delivery date. You can pay conveniently with a debit or credit card in moments.
Deposits, Payments and Confirming Your Reservation
Confirming your reservation is simple once you're ready to book. You'll pay a small deposit based on your quote, and we don't confirm your reservation until we receive it. You can pay your deposit by debit or credit card, making it quick and convenient to secure your rentals and chosen delivery date for your Arlington event.
For your remaining balance, we offer flexible payment options. Your balance can be paid in cash, debit, or credit card, though please note that we do not accept personal checks. If you're a company, church, school, or other organization, please contact us for information on your payment options, and we'll be glad to walk you through what works best for your needs.
Service Areas We Deliver To Across Arlington and DFW
We proudly serve Arlington and communities throughout Texas, including Fort Worth, Dallas, Frisco, Plano, Waco, Austin, San Antonio, and Houston, plus Oklahoma City and all the areas in between. Once you meet our order minimum, we handle delivery and setup, so you can plan the best event possible while we manage the logistics from start to finish.
If your event falls outside our standard service radius, just let us know—we frequently deliver farther out and can usually make special accommodations to suit your event and your wallet. Keep in mind that extra fees may vary depending on how far you are beyond our usual coverage area. With on-time delivery as our standard, we ensure your equipment always arrives ready to go.
Frequently Asked Questions About Delivery and Setup Fees in Arlington
Does the price include delivery and setup?
Yes, our pricing includes delivery and setup for a hassle-free experience. However, additional fees may apply for areas outside our standard service radius. Please also remember that our listed prices do not include sales tax, which is added separately to your final total.
Do you deliver to other cities, and are there extra fees?
Yes, we deliver to other cities throughout Texas and beyond. However, due to rising gas prices and the possible need for an extra truck and labor, travel fees can be quite high. Please call our office for a current quote for your location.
How much deposit is needed to confirm my reservation?
You'll pay a small deposit based on your quote to confirm your reservation. We don't confirm your booking until we receive the deposit. You can conveniently pay your deposit using a debit or credit card in just moments.
Do prices include sales tax?
No, our prices do not include sales tax, so please keep that in mind when budgeting. While delivery and setup are included in your pricing, we add sales tax separately to your final total for event rentals.
How can I pay for my event rentals?
You can pay your deposit by debit or credit card, and you can settle your balance in cash, by debit, or by credit. We do not accept personal checks. If you're a company, church, school, or organization, contact us about additional payment options.
Plan Your Arlington Event Confidently With Sundance Events
With delivery and setup included in your pricing and honest, upfront quotes, Sundance Events makes planning your Arlington event simple and stress-free. Our goal is to turn your vision into a unique, unforgettable experience while keeping logistics transparent across the Dallas–Fort Worth area. When you're ready to plan your celebration and get an accurate delivery quote, request a quote through our website or contact us today, and let our team handle the details.